MailMind, the outreach tool from the studio that publishes SheAI News, finds business leads, writes a personalised email for each contact with a language model and sends it from the user's own mailbox, with tracking, reply detection, unsubscribe handling and credits. What it cannot do is decide whether an email may be sent at all. In Europe that is decided country by country, and Slovenia, Austria and Germany decide it differently.

What MailMind does

The product runs at aimailing.app, where the site now carries the name AIMAILING; the sign in screen still says MailMind. The terms of service, last updated on 27 September 2026, describe an AI assisted outreach platform that finds prospects, writes personalised emails and sends them from the user's own connected mailbox, which can be disconnected at any time.

The privacy policy says the mailbox access credentials are stored encrypted and that the service reads only message metadata, such as sender and subject, to detect replies and bounces, never the bodies of inbox messages. Personalisation draws on the user's own documents: the AI "reads your knowledge base and writes a unique message for every contact, so it sounds like you, not a template", the product page says. It lists "one-click unsubscribe, opt-out honoring and daily limits" as automatic. Credits that come with a plan reset each billing period, the terms say, while separately bought packs do not expire. Plans and prices are on the product page.

What the April plan lists

The master plan of 14 April 2026 lists more. As the plan states it, the service offers campaigns with schedules and batch sending, open and click tracking, reply and bounce detection, contact import from CSV files, lead search in an outside business database and a free finder for businesses in public listings, a checker for the SPF, DKIM and DMARC records that tell mail servers whether to trust a sending domain, gradual warm up of new sending addresses, and a dashboard.

The studio's own notes confirm card billing, the credit system and a contact base in production. The rest is the plan's description, not tested for this article; work the plan marked as still to do is left out.

Who answers for each message

You are solely responsible for the lawfulness of every message sent through your account.
AIMAILING terms of service, section 3, last updated 27 September 2026

The privacy policy draws the same line: for the people who receive the emails, the service is a processor acting on the user's instructions, and the user is the controller, responsible for honouring opt outs and following local marketing law. The product's FAQ puts it shortly: "It depends on the country."

The European baseline

The consent rules for marketing email come from the ePrivacy Directive rather than the GDPR. Article 13 of Directive 2002/58/EC, as amended in 2009, allows email for direct marketing "only in respect of subscribers or users who have given their prior consent". Existing customers are the exception: a business may market its own similar products to an address it obtained in a sale, if the customer can object free of charge at collection and in every message. Email that hides the sender or offers no valid opt out address is banned in every case.

But the consent rule applies to "subscribers who are natural persons". For companies, member states only have to make sure their legitimate interests are "sufficiently protected". The rest is national law.

Slovenia: allowed for companies, with conditions

Slovenia's Electronic Communications Act, ZEKom-2, in force since 10 November 2022, repeats the consent rule in Article 226 and limits it to subscribers who are natural persons. The same article allows the use of a person's address that a company publishes as its contact address, forbids marketing email that hides the sender or lacks a valid opt out address, and lets anyone harmed by a breach go to court.

Email to companies falls under the Electronic Commerce Market Act (ZEPT). In an opinion of 6 March 2025, the Information Commissioner explained that ZEPT requires a commercial message to be recognisable and to name the sender, but no prior consent from recipients that are legal persons. It added a caution: messages to addresses of identifiable people, such as name.surname at a company, will in principle count as marketing to natural persons. The communications agency AKOS supervises ZEKom-2, the market inspectorate ZEPT.

Austria's Telecommunications Act, TKG 2021, in force since 1 November 2021, states in section 174(3) that electronic mail, including text messages, for direct marketing is not permitted without the recipient's prior consent. The text makes no exception for companies. The existing customer exception applies only if the recipient has not refused such mail in advance, for example through the opt out list kept under the E-Commerce Act.

The Austrian Economic Chamber adds that even asking for consent by email is not allowed, and that a marketing email must be recognisable as such in its subject line.

50,000
euros: the maximum fine in Austria for marketing email sent in breach of section 174, under TKG 2021 section 188(4), text in force on 1 October 2026

Germany's Act against Unfair Competition, the UWG, treats advertising by email without the addressee's prior express consent as an unreasonable nuisance in every case (section 7(2) no. 2). Telephone advertising to businesses may rest on presumed consent; email may not. Section 7(3) holds the existing customer exception. Under section 8, competitors, registered associations and chambers can demand that the practice stop.

Before the first campaign

Read strictly, the texts give a short checklist. Know which country each recipient is in. In Slovenia, write to the contact address a company publishes, name yourself and give a working opt out. In Austria and Germany, a cold marketing email needs consent or an existing customer relationship. The opt out should take one step: RFC 8058, an IETF standard from January 2017, describes a one click function for the List-Unsubscribe header. This article describes the legal texts; it is not legal advice.

How to try it

MailMind is at aimailing.app. Choose "Start free"; the page says no credit card is required, and its FAQ covers the legal question by country.